Induction and Compliance Automation

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Many HR Professionals understand that moving the staff induction and compliance training online with an LMS delivers a wide range of benefits which include:

  1. Saves time and money
  2. Delivers consistent standard of training to staff and contractors
  3. Minimises time away from the job
  4. Improves knowledge retention
  5. Assists with data integration
  6. Allows training to be delivered 24/7

These benefits are widely acknowledged but a new generation of online compliance LMS’s feature tools to streamline and automate the workflows associated with online training.

Be careful with your selection – not all LMS’s are the same. Delivering the courses and assessment in an LMS is easy and offered by so many LMS Providers. Scratch under the surface and look for the business automation tools that will simplify your online induction and compliance program.

If you are upgrading your LMS or looking to implement a new eLearning platform for your organisation, ensure that the LMS delivers automation in the following areas:

Compliance Automation: Contractor and Volunteer Induction and Registration

To simplify the on-boarding and registration ensure that your LMS can deliver the ability for a:

  1. Contracting business to register on your platform
  2. Business to add their data and sign digital signatures limiting your audit exposure
  3. Business to upload key documents such as insurance and licenses
  4. Business manager to logon and view their staff compliance status and run reports
  5. Contractor to search for their business and register against it
  6. Contractor to upload key licenses and documents with expiry dates
  7. Contractor to print out your induction card or certificate

Compliance Automation: Visitor Induction and Registration

Limit your compliance exposure by ensuring that all visitors complete an online induction. Ensure your visitor induction LMS has ability to:

  1. Allow visitors to register online from all mobile devices
  2. Add custom fields for your organisation
  3. Add automatic date and time stamps at sign in and sign on
  4. Allow for returning visitors to re-register automatically
  5. Add a visitor induction to the end of the form
  6. Add an automated visitor pass that the visitor can print at the end of the induction

Compliance Automation: Course Expiry and Course Re-induction Functions

This is a key area that it often missed in assessing an compliance LMS but without these automation tools, the work for your HR and Safety Managers becomes far more time consuming and the chance for compliance exposure is high. As a minimum, your LMS must deliver the:

  1. Ability to create a course and add an expiry date (to a set number of days)
  2. Functionality that the expiry should relate to each user and the countdown should commence when the staff member or contractor commences the course
  3. Ability to add system generated email reminders and alerts at regular intervals to ensure that the user completes the course
  4. Option to send alerts to the user’s manager if they do not complete the course by the expiry date
  5. Ability to re-induct specific courses i.e. Fire Safety and Evacuation on an annual basis
  6. Ability to send a series of email reminders to ensure that the user completes the courses
  7. Option to send alerts and automatically reset re-induction courses

Compliance Automation: Assessment Streamlined Workflows

In addition to expiry and re-induction settings, ensure that your LMS has these automated functions in the Assessment Editor. The LMS should have the ability to:

  1. Set the pass rate for each course
  2. Add question banks to deliver a unique set of questions
  3. Randomise question order to deliver a unique order of questions
  4. Set the attempt limit for each question with automated block-outs, date resets and supported with emails
  5. Add a range of question types using LMS tools to quickly generate questions

Compliance Automation: Course and Content Development Workflows

If you are planning to build your own courses, it is recommended that your review your LMS to ensure that it has rapid content development tools. These LMS induction tools should include the ability to:

  1. Drag and drop images into your page editor
  2. Assign your styleguide and corporate colours and font to the course editor
  3. Use templates (like PowerPoint) to create quality content quickly without specialist skills
  4. Add SCORM 1.2, 2004 and Tin Can to your LMS
  5. Add Camtasia, Captivate and Storyline assets
  6. Add pre-tests, post-tests and section tests using automated templates and settings
  7. Add quizzes for QA purposes
  8. Create courses that publish automatically in html5 for access from mobiles
  9. Add scenario branching activities for decision tree activities

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