Time management for managers
Technological advancements have allowed us to enjoy benefits across many aspects of life; however, technology has also created a grey area between work and personal life. People are much more accessible, making it hard to leave work in the office, or on the worksite.
This mix between personal and work life can cause great stress on any individual, especially managers. The stress can lead to disorganisation and inadequate use of time. To combat this stress, managers may find it helpful to learn necessary time management skills.
Below are some ways that you can revamp your productivity through time management:
Create a to-do list each day
Wake up each morning and jot down which tasks you need to complete, who you need to call or email and anything else that comes to mind. Then, plan out each task in order of priority and check it off as you get through each. You will feel more productive when you see the items getting crossed off one by one.
One thing at a time
As much as we like to try and be multitaskers, most of us just aren’t. Mutlitasking can cause distress on the brain, causing us to eventually burnout. It is much more efficient, and results in better quality of work, if we focus on one task at a time. Try completing the same type of tasks before moving on to something new. Make all phone calls, then complete your emails and then write documents or create content. This will create a more relaxed environment so that you can focus on helping your staff instead of worrying about your correspondence.
Say goodbye to your distractions
Do you check social media constantly? Feel the urge to check your email? Phone? Then it’s time to make a change. There are applications that will turn off access to specific websites, block emails from notifying you and making sure those texts and phone calls go to voicemail. It can be difficult to remain undistracted when you are in charge of a number of staff, but it is okay to dedicate time to being alone. Let your team know that a certain time period is not for disturbing you, but that all other times your door is always open.
Setting boundaries for yourself and others can help keep you focused while also maintaining those needed relationships.
Create a system for email
Email can be overpowering. It is something that we can get on our phones and it seems that we are always checking emails and responding as soon as possible. This can create a great deal of stress, and can waste valuable time.
Set up times to check your email throughout the day: morning, lunch and before leaving work. Prioritise emails just as you prioritise your day; not all emails need to be answered right away. Organising emails will help declutter, allowing you to feel more focused and relaxed.
Take a break…no, seriously
Planning and taking breaks throughout the day will keep you sane, your eyes happy and your body healthy. Research has found that sitting in one position for an extended amount of time can cause damage to your health. Looking at a screen or a single place for too long has been known to cause eye problems in the long run.
Get up every hour and move. Look up from your computer every 30 minutes of uninterrupted work and encourage your staff to partake in these habits as well. You will feel more refreshed when you come back to get work done and it will create a friendlier and healthier work environment.
Make time for physical exercise
Blocking out time into a schedule ensures that you will have time to exercise, not only for health benefits, but for peace of mind as well. Exercising increases levels of serotonin, helping you feel more at peace and relaxed. It has been proven that happiness increases productivity and it helps to map out exercise in your day to achieve this. Encouraging all staff to partake in physical activity through company programs and buddy-systems will help keep everyone productive and happy.
Speaking of happy...
Keeping a gratitude journal, may seem to have nothing to do with time management; however, it has been proven to help remain productive.
Along with exercise, gratitude increases happiness. In turn, this will improve productivity and efficiency. Creating a gratitude program throughout the office may not seem important, but having employees who feel appreciated can speak volumes for the company atmosphere.
There’s an app for that
Finally, when trying to remain time efficient, applications and software can help. PowerHouse LMS is just one of the systems that can create a better organised environment for the whole team. Documents, courses, performance management tools and real-time assessment results, are all in one place. This can improve productivity for the whole organisation.
If you’d like to learn more about time management and what this valuable skill can do for you and your organisation, check out our Time Management induction course.
- Bisk. 5 Smart Ways for Managers to Improve Time Management. Executive of Education: University of Florida. Retrieved from https://essentialsofbusiness.ufexec.ufl.edu/resources/general/5-smart-ways-for-managers-to-improve-time-management/#.We38PkzMzq0
- Kolowich, L. (2017). How Effective Managers Organize Their Time: 9 Pro Tips From Real HubSpot Managers. Hubspot. Retrieved from https://blog.hubspot.com/marketing/manager-time-management-tips
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