By admin • June 26, 2018

Steps for Effective eLearning Project Management

Developing engaging eLearning courses can be a difficult task, especially if the project is not properly planned. Managers are encouraged to utilise project management skills to ensure any project meets its goals in a reasonable amount of time.

Project management is a large part of eLearning course success. Proper planning of an eLearning project will improve the completion time and ultimately lead to a more engaging and organised course.

To successfully work through and manage an eLearning project, follow these helpful steps.

First things, first

Plan the project

After sitting down with the client to identify how to measure the success of the eLearning program and what guidelines will be implemented throughout the course creation, it is time to plan.

Project personnel should meet to identify necessary tasks to be done in order to meet objectives. The project management team should also estimate the duration each task will take and what resources will need to be allocated in order to complete that task. With these in mind, the team should map out a timeline for each task.


To make sure that the project stays on schedule, project managers need to set up a timeline that follows SMART goals. This timeline must also correspond to customer needs and be communicated clearly to stakeholders.

To create a realistic project schedule, you should:


Keep it moving

Stay flexible

A plan should be the base of any project; however, it is also important to remain flexible. A certain level of flexibility with projects allows the team to handle any hurdle that occurs.

Changes throughout the project can become great opportunities of innovation to further improve the learning program and managers should embrace this possibility.

When accounting for flexibility, managers should note the three types of factors that may limit the project: scope, resources and schedule. These factors should change in importance depending on the needs of the customer, with one factor being critical and inflexible and the other two factors being more adaptable and willing to change.

Open communication

Communication is one of the most critical factors in any successful project. The project manager needs to provide accurate information to the team and customers in an effective and timely manner. Project managers should identify the level of information each team member needs and utilise the most appropriate method for each.

Managers may wish to develop a matrix that will help identify who needs certain information, when the information will be needed and how best to deliver that information.


Don’t forget to review

To help keep the project moving towards success, effective review processes must be implemented. Scheduling a meeting with reviewers prior to the initial review cycle will help define the review process and explain guidelines to the reviewers.

Done and dusted

Prior to project commencement, the team should have identified the exact moment that the project will be considered complete. This moment may look different for each project and each team will need to meet to discuss this before completion.

Teams may utilise a checklist to finalise the project and any outstanding tasks, such as:

  • the final sign-off
  • the rollout of the eLearning program
  • the completed course delivered to the customer
  • the source files delivered to the customer
  • the completion of all administrative tasks



Meeting with the customer after the project is complete will help managers learn what went well with the project and what improvements could be made for the next project. Going back to the initial document of the common definition of success, can be used as a basis for feedback.

Once this step is completed, managers should go back and document the project immediately with notes and any insights that may lead to a better project management in the future.